Description of our services.
Working as part of the owner's team on their side of the table, we outsource and supplement construction tasks for owners who don't have full time experienced staff or time to manage the project.
We do not replace or provide services of other team members and their responsibilities, e.g., Architect, Engineers, Attorneys, Contractors, and Accountants. Our goal is to help ensure they provide all normal industry standard contractually committed services reasonably.
Here is a sample listing task services we provide for projects. These tasks are the primary responsibilities of others, and we monitor other team members completion and assist in as needed. All projects are different, and all owners request various services depending on their needs and management style. Therefore, there is no way to list an exact scope of services in a proposal for those reasons. Listed tasks are typical in many projects. Our services will be adjusted to meet the needs of the owner as project work commences. Through natural occurrence of issues and development of relationship with owner's management style and needs the scope will evolve to this project.
Here is a sample listing task services we provide for projects. These tasks are the primary responsibilities of others, and we monitor other team members completion and assist in as needed. All projects are different, and all owners request various services depending on their needs and management style. Therefore, there is no way to list an exact scope of services in a proposal for those reasons. Listed tasks are typical in many projects. Our services will be adjusted to meet the needs of the owner as project work commences. Through natural occurrence of issues and development of relationship with owner's management style and needs the scope will evolve to this project.
Some of the tasks we help manage for projects.
Pre-Construction Conception / Planning / Design / Phases
- Project scope development
- Zoning type CUP modifications
- Work with land use planning attorney and other experts for Zoning issues
- Strategic planning
- Certificate of Need assistance working with that expert team, usually a CON attorney expert to the area leading the team
- Site selection assistance
- Lease review for construction requirements
- Architect / Engineer selection and proposal reviews
- Preliminary feasibility analysis
- Budget cost estimating
- Assistance with the selection of the design team
- Risk evaluation
- Project controls development
- Project design and planning coordination
- Analysis of alternative project delivery systems
- Architect / Engineer team management
- Value engineering with contractors for cost control
- Life-cycle cost analysis
- Constructability reviews
- Project schedule development
- Assistance in obtaining site plan approval
- General and supplementary conditions preparation
- Project delivery selection
- Preparation of bid package
- Pre-qualification of bidders
- Bid analysis & recommendations
- Assistance with permitting and local governmental agencies
- Ensure insurance and bonding are in place
- Assist in the selection of construction team and proposal reviews
Construction Phase – This phase is typically defined as starting once the construction documents are complete, permit is issued, a construction contract with the contractor is in place, and the project has a notice to proceed.
- Coordination of project team members
- Attendance at Owner/Architect meetings
- Contractor meetings
- Monitor progress of the project
- Monitor quality of construction
- Monitor adherence to the construction schedule
- Monitor adherence to the contract documents
- Monitor safety compliance
- Monitor RFI process
- FF&E coordination
- Administer payment requisitions, review pay apps for contractors, architects, others
- Review change order proposals
- Financial reporting
- Construction Closeout Phase
- Assist with punch list development
- Ensure all warranties are submitted properly
- Ensure O&M manuals are submitted properly
- Training coordination
- Project closeout support
- Assist in procuring the certificate of occupancy
Our fee structure. How we charge for our services.
Our services pay for themself. That's not just something we say. We believe it. We truly believe that including a professional Project Manager serving the owner directly as part of the team saves construction project cost.
Getting the most for every dollar invested for our owners is not our only priority, but it is important. We save direct project cost through management of the contract review process, plans review, contract delivery method management either negotiated or contractor bid, change order review, owner time savings, etc. We seek ways to save money, improve schedule, and get the best overall project continuously through the project. You save the most money in a project, and create the best opportunity for project success before a shovel hits the ground. With that said we often step in on projects after construction starts to support and help clients get the best project.
Below are the typical fee methods used for projects. Depending on the client needs and the details of the project one or a combination of the methods can be utilized to prepare a proposal. Lump Sum and Hourly Rate are the most used fee methods. Typical projects have some combination of the methods. Please contact us with the specifics of your project and we can produce a proposal for services.
Four best ways to determine fees. Usually a combination that fits the project.
Lump Sum Fee:
Straight forward method a fee based on a scope of work. There will be no surprises invoices at the end of the project because the client knows the exact cost of project management services. Additionally, the lump sum fee allows for clients to feel comfortable using the full capacity of our services. We would never want a client to be concerned about calling another meeting for fear of being invoiced for additional hours. Accessibility and transparency are two of the most important aspects you want in your owner’s representative.
Hourly Rate:
Sometimes an hourly rate is best based on client needs and preferences. Normally used during the preconstruction phase when the amount of time for services needed for is an unknown, also if our services are limited to specific tasks. We provide an estimate of the total hours in the proposal and give regular updates. We don't feel this is the best structure for a complete project but does fit depending on the details of the project and scope of services. A client should not feel concerned if a project requires more time than originally planned. Problems can become larger than necessary if clients don’t involve their project manager immediately.
Price per Square Foot (psf):
We will price a project per square foot at a client’s request. Pricing per square foot is common in other disciplines (rent, architecture, engineering, construction, etc.) so some clients prefer to see it fees broken out this way. However, from a project management perspective, a price per square foot does not capture the scope of a project. For an owner’s rep, there could easily be the same amount of management and coordination for a 20,000 SF project as there is for a 30,000 SF project.
Percentage of the total project cost:
This is an agreed upon percentage of construction final cost.
Straight forward method a fee based on a scope of work. There will be no surprises invoices at the end of the project because the client knows the exact cost of project management services. Additionally, the lump sum fee allows for clients to feel comfortable using the full capacity of our services. We would never want a client to be concerned about calling another meeting for fear of being invoiced for additional hours. Accessibility and transparency are two of the most important aspects you want in your owner’s representative.
Hourly Rate:
Sometimes an hourly rate is best based on client needs and preferences. Normally used during the preconstruction phase when the amount of time for services needed for is an unknown, also if our services are limited to specific tasks. We provide an estimate of the total hours in the proposal and give regular updates. We don't feel this is the best structure for a complete project but does fit depending on the details of the project and scope of services. A client should not feel concerned if a project requires more time than originally planned. Problems can become larger than necessary if clients don’t involve their project manager immediately.
Price per Square Foot (psf):
We will price a project per square foot at a client’s request. Pricing per square foot is common in other disciplines (rent, architecture, engineering, construction, etc.) so some clients prefer to see it fees broken out this way. However, from a project management perspective, a price per square foot does not capture the scope of a project. For an owner’s rep, there could easily be the same amount of management and coordination for a 20,000 SF project as there is for a 30,000 SF project.
Percentage of the total project cost:
This is an agreed upon percentage of construction final cost.
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UCC BUILD LLC
Development & Construction Owner Representatives & Advisors Tel. 615.289.1205 | Tel. 615.370.0740 Contact Email |
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